Membership

Terms and Conditions
Terms and Conditions

About Memberships!

I/We are applying to become a member/members of the Standardbred Association Qld Inc. Enclosed/attached is my/our annual subscription. I/We hereby agree to abide by the Constitution and By-laws of the Standardbred Association Qld Inc.

** Please note that the indemnity form, together with your membership form, MUST be completed before your membership will be accepted. **

1 Classes of members

  1. The membership of the association consists of ordinary members, and any of the following classes of members— Honorary or Special Membership. Short term honorary or special membership may be conferred by the Committee to any visiting financial member of any other recognised Standardbred Pleasure & Performance Horse Association.
  2. Financial members 18 years of age or over shall be eligible to vote at any Special General Meeting or Annual General Meeting and to sit on the committee.
  3. Committee members shall be eligible to vote at any meeting.
  4. Financial members under the age of 18 shall not be eligible to vote at any meeting or to sit on the committee.
  5. In the case of Family membership, two members (nominated by the family) shall have the right to vote. These members must satisfy points 1 & 2 above.
  6. Honorary Life Members are any member/person who may be elected from time to time at an Annual General Meeting (AGM) in recognition of services rendered by them to the Association. Life members shall not pay membership but will enjoy all the privileges of membership.
  7. The committee has the right to levy fines or otherwise penalise breaches of conduct or regulations (as stated herein) by members.
  8. A right, privilege or obligation of a person by reason of their membership to the Association:
    1. Is not capable of being transferred or transmitted to another person;
    2. Terminates upon the cessation of their membership whether by death, resignation or otherwise.
  9. The Association reserves the right to refuse/cancel membership to/of any person (or family) deemed unsuitable by the managing committee.
  10. The number of ordinary members is unlimited.

2 Automatic membership

  1. A person who, on the day the association is incorporated, was a member of the unincorporated association and who, on or before a day fixed by the management committee, agrees in writing to become a member of the incorporated association, must be admitted by the management committee:
    1. to the equivalent class of membership of the association as the member held in the unincorporated association; or
    2. if there is no equivalent class of membership—as an ordinary member.

3 New membership

  1. Applications for membership shall only be accepted by completion and submission of the official SAQ Inc Membership Application Form.
  2. An application for membership must be:
    1. in writing; and
    2. signed by the applicant; and
    3. in the form decided by the management committee.
  3. Any person owning a Standardbred or interested in the Standardbred shall be eligible for membership.

4 Membership fees

  1. The membership fee for each ordinary membership and for each other class of membership (if any):
    1. is the amount decided by the members from time to time at a general meeting; and
    2. is payable when, and in the way, the management committee decides.
  2. A member of the incorporated association who, before becoming a member, has paid the members annual subscription for membership of the unincorporated association on or before a day fixed by the management committee, is not liable to pay a further amount of annual subscription for the period before the day fixed by the management committee as the day on which the next annual subscription is payable.
  3. Any person who has not paid their membership for the preceding year shall not be eligible to vote at any meeting of the Association whilst the membership remains unpaid.
  4. Membership fees for new members are due payable at the time of application for membership.
  5. Renewal of membership shall be payable on the due date each year. No membership fees will be returned.
  6. No membership fee shall be payable in respect of honorary or special membership.
  7. In case of a lapse of membership for a period greater than twelve months, full payment of all outstanding monies shall be required.

5 Admission and rejection of new members

  1. The management committee must consider an application for membership at the next committee meeting held after it receives:
    1. the application for membership; and
    2. the appropriate membership fee for the application.
  2. The management committee must ensure that, as soon as possible after the person applies to become a member of the association, and before the management committee considers the persons application, the person is advised:
    1. whether or not the association has public liability insurance; and
    2. if the association has public liability insurance—the amount of the insurance.
  3. The management committee must decide at the meeting whether to accept or reject the application.
  4. If a majority of the members of the management committee present at the meeting vote to accept the applicant as a member, the applicant must be accepted as a member for the class of membership applied for.
  5. The secretary of the association must, as soon as practicable after the management committee decides to accept or reject an application, give the applicant a written notice of the decision.

6 When membership ends

  1. A member may resign from the association by giving a written notice of resignation to the secretary.
  2. The resignation takes effect at:
    1. the time the notice is received by the secretary; or
    2. if a later time is stated in the notice, the later time
  3. The management committee may terminate a members membership if the member:
    1. is convicted of an indictable offence; or
    2. does not comply with any of the provisions of these rules; or
    3. has membership fees in arrears for at least 2 months; or
    4. conducts himself or herself in a way considered to be injurious or prejudicial to the character or interests of the association.
  4. Before the management committee terminates a member’s membership, the committee must give the member a full and fair opportunity to show why the membership should not be terminated.
  5. If, after considering all representations made by the member, the management committee decides to terminate the membership, the secretary of the committee must give the member a written notice of the decision.

7 Appeal against rejection or termination of membership

  1. A person whose application for membership has been rejected, or whose membership has been terminated, may give the secretary written notice of the persons intention to appeal against the decision.
  2. A notice of intention to appeal must be given to the secretary within 1 month after the person receives written notice of the decision.
  3. If the secretary receives a notice of intention to appeal, the secretary must, within 1 month after receiving the notice, call a general meeting to decide the appeal.

8 General meeting to decide appeal

  1. The general meeting to decide an appeal must be held within 3 months after the secretary receives the notice of intention to appeal.
  2. At the meeting, the applicant must be given a full and fair opportunity to show why the application should not be rejected or the membership should not be terminated.
  3. Also, the management committee and the members of the committee who rejected theapplication or terminated the membership must be given a full and fair opportunity to show why the application should be rejected or the membership should be terminated.
  4. An appeal must be decided by a majority vote of the members present and eligible to vote at the meeting.
  5. If a person whose application for membership has been rejected does not appeal against the decision within 1 month after receiving written notice of the decision, or the person appeals but the appeal is unsuccessful, the secretary must, as soon as practicable, refund the membership fee paid by the person.

9 Register of members

  1. The management committee must keep a register of members of the association.
  2. The register must include the following particulars for each member:
    1. the full name of the member;
    2. the postal or residential address of the member;
    3. the date of admission as a member;
    4. the date of death or time of resignation of the member;
    5. details about the termination or reinstatement of membership;
    6. any other particulars the management committee or the members at a general meeting decide.
  3. The register must be open for inspection by members of the association at all reasonable times.
  4. A member must contact the secretary to arrange an inspection of the register.
  5. However, the management committee may, on the application of a member of the association, withhold information about the member (other than the members full name) from the register available for inspection if the management committee has reasonable grounds for believing the disclosure of the information would put the member at risk of harm.

10 Prohibition on use of information on register of members

  1. A member of the association must not:
    1. use information obtained from the register of members of the association to contact, or send material to, another member of the association for the purpose of advertising for political, religious, charitable or commercial purposes; or
    2. disclose information obtained from the register to someone else, knowing that the information is likely to be used to contact, or send material to, another member of the association for the purpose of advertising for political, religious, charitable or commercial purposes.
  2. Subrule 1. does not apply if the use or disclosure of the information is approved by the association.

 

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